AI Workflow Architecture
Your business
runs on wasted
hours.
GraceZero.ai identifies exactly where AI automation has the highest ROI for your business — and builds precisely that. No overhaul. No overwhelming your team. Just the right automation, handed off completely.
The Problem
You're running the business.
The busywork is running you.
Every hour your team spends on manual reporting, repetitive client follow-up, or copy-pasting between tools is an hour not spent on work that actually grows the business.
You know what to post. You never have time to post it.
Your expertise is real. Your content pipeline isn't. AI automation handles scheduling, drafting, and publishing — so your voice stays consistent without consuming your week.
Your reports take hours. They should take seconds.
Pulling numbers from five places, formatting them, sending the same summary every week. That's not strategy — that's a workflow problem. We solve it once, permanently.
Every new client triggers the same ten manual steps.
Intake forms, welcome emails, folder creation, CRM updates. Every one of those steps is automatable. Most businesses do all of them by hand, every time.
Your team's tribal knowledge lives nowhere useful.
SOPs in people's heads. Approvals stuck in inboxes. Status updates in Slack threads nobody can find. Structured automation turns chaos into systems your whole team can rely on.
Services
We Architect It.
You Decide What Happens Next.
Two ways to engage. One standard: every build is documented, handed off completely, and built to run without a technical team behind it.
Project Build · One-Time
Done-For-You
Automation Build
We scope your highest-impact automation opportunity, build it, test it, document it, and hand it off with a walkthrough. You own it outright. No subscription. No dependency on us to keep it running.
- Discovery call + workflow audit
- Custom n8n or Make.com build
- AI agent integration where applicable
- Full technical documentation
- Live handoff walkthrough
Retainer · Monthly
Ongoing Automation
Management
Keep us on retainer to monitor, maintain, and evolve your automation stack as your business grows. New triggers, new integrations, performance reviews, and priority support — handled.
- Monthly workflow review & optimization
- New automation builds included
- Priority email & async support
- Quarterly strategy session
- Proactive monitoring & alerts
How It Works
Precision over
overwhelm.
No discovery calls that go nowhere. No proposals that take three weeks. A clear process, a defined scope, and a working system on the other end.
01
Strategy Call · Free
We find your highest-impact opportunity
A focused 45-minute conversation about how your business actually runs day-to-day. We're looking for the one workflow that, if automated, creates the most immediate ROI. Not a list of possibilities — a specific target.
02
Scoping · 24–48 hrs
You receive a precise project scope
A clear document: what we're building, what tools it connects, what it will do, what it won't do, timeline, and price. No ambiguity. You approve it or we refine it. No work begins until scope is locked.
03
Build · Days, Not Months
We build and test in your actual environment
Using n8n, Make.com, and AI agent frameworks, we build the workflow, connect your existing tools, and run it against real data until it's stable. You see it working before we finalize anything.
04
Handoff · You Own It
Full documentation. Live walkthrough. You're in control.
Every build ships with complete documentation written for non-technical operators. We walk through it live. Your team can run it, adjust it, and understand it — without calling us first. Then you choose what comes next.
Workflow Templates
Not ready for a custom build?
Start with a template.
Pre-built, documented AI workflow templates you can deploy yourself. Real architecture. Real results. No hand-holding required.
Featured Template · Live Now
Escape Velocity —
AI Image Pipeline
A fully autonomous content pipeline: pulls NASA imagery, writes AI-generated posts in your voice, schedules and publishes to X on autopilot. Four agents, 14 pre-wired n8n nodes, zero babysitting required after setup.
4 agents
Architecture
n8n + Claude
Stack
~$6–12/mo
Infra cost
Self-hosted
Deployment
The Business Case
Automation isn't a cost.
It's a return.
10–20
Hours recovered per week for most clients within the first month of deployment
Week 1
Most builds are live and running within the first week of a signed scope
$0
Technical knowledge required to operate a GraceZero-built workflow after handoff
Who this is for: Small business owners, professional practices, and civic organizations running something real without a dedicated operations or technology resource in-house. Dentists, founders, law firms, park districts, libraries. You know your business. You don't need to know how to build automations — that's what we're here for.
Who We Serve
Built for the businesses
running on people power.
Law Firms & Medical Offices
Client intake, appointment reminders, document routing, billing follow-up. High-volume repetitive operations that eat staff hours every single day.
Founders & Owner-Operators
Marketing pipelines, lead follow-up, reporting, and internal ops. The workflows keeping you in the business instead of working on it.
Park Districts & Libraries
Program registration, communications, volunteer coordination, and reporting — all running on manual effort that automation can handle permanently.
Ready to Start
Let's find your
first win.
A free 45-minute strategy call. We identify your highest-ROI automation opportunity. No pitch. No pressure. Just a clear picture of what's possible — and what it would take to build it.
Book a Strategy Call →
Free · 45 minutes · No obligation